Job Description

Join a top-producing Realtor specializing in the West University Place market with Sotheby’s International Realty in a pivotal role supporting her luxury real estate business. This dynamic position offers a blend of in-office work and on-the-go responsibilities, giving you hands-on involvement in all facets of the business. Based out of the agent’s home office, you’ll be instrumental in delivering the seamless, polished, and highly personalized experience her clients have come to expect, while upholding the exceptional standards of service and professionalism that define her brand. This is a long-term opportunity in a stable, supportive environment where loyalty, hard work, and excellence are valued. Ideal candidates have an active TX real estate license, deep knowledge of Texas residential real estate, and a passion for concierge-level service. We seek a dedicated, career-minded administrative professional—this role is not a stepping stone to sales. Salary: $70,000 - $80,000 based on experience, plus a bonus  Benefits: Paid Time Off, Holidays, access to medical benefits  Hours: Full-time, 40 hrs, M-F, flexibility on weekends required for open houses 1- 2 times a month.  Location: Houston, TX. Agent’s home office in the West University Place area. You live within a 40-minute commute of Houston, TX. (77005) You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license, and you carry insurance. Responsibilities: About the Role As this top-producing agent’s right hand, you will enhance client experiences and business efficiency by anticipating needs, communicating clearly, and taking ownership. You’ll keep her on track and serve as her gatekeeper, time manager, and reminder system. What You’ll Do • Support & Serve: You will provide executive-level support that empowers her to focus on client engagements and driving sales. Your role will encompass managing emails, calendars, coordinating tasks, handling communications, preparing her for appointments, and running errands to keep the business momentum strong. As the primary point of contact, you'll ensure no detail is overlooked, delivering a concierge-level service that enhances every client interaction. • Systems Support: You'll be instrumental in maintaining and refining existing systems, checklists, and procedures to ensure smooth and efficient business operations. By taking ownership of the contact database, you'll nurture its growth and leverage it to support her lead generation and follow-up efforts. • Manage Deal Flow: You'll oversee the seamless execution of every listing and transaction, from start to finish. This includes preparing your agent for listing appointments and owning the pre-listing and listing process—coordinating vendors, prepping homes for market, managing showings, and ensuring marketing is consistent and on-brand. As the key point of contact, you'll prioritize thoughtful follow-up and follow-through at every stage. On the transaction side, you'll manage 1–2 transactions per month, assisting with disclosures, inspections, timelines, scheduling showings, repair requests, and ensuring nothing falls through the cracks. • Marketing & Event Support: Although this role is not directly focused on marketing, you'll collaborate on marketing efforts, manage social media, oversee the marketing calendar, and create high-quality materials using Sotheby’s internal marketing platform. You'll also coordinate and attend 1-2 open houses per month with the agent, and you’ll support her in celebrating client milestones and helping her collect 5-star reviews. Qualifications: Does This Sound Like You You excel in roles where you can take full ownership and make a significant impact from day one. As a naturally proactive individual, you anticipate needs, streamline workflows, and often lead initiatives, guiding your team to success. Your exceptional organizational skills and reliability have been frequently praised by others, ensuring nothing slips through the cracks. With clear and professional communication, you maintain a polished presence and have a genuine passion for bringing joy to others. Fast-paced environments and shifting priorities are your forte; you remain composed, focused, and solutions-oriented. Tech-savvy and quick to embrace new platforms, you leverage digital tools to ensure smooth and efficient operations. Above all, you operate with discretion, sound judgment, and a strong sense of responsibility, especially when handling sensitive information and managing client relationships. You thrive in a positive, team-focused culture built on collaboration, trust, and innovation. With your emotional intelligence and professional savvy, you lead with confidence—even under pressure—and excel where others might struggle.  How To Qualify: • 2+ years of experience supporting another agent or team in a similar capacity • An active TX real estate license is required  • A Bachelor's Degree is strongly preferred  • You must be able to attend 1–2 weekend open houses per month alongside the agent. To support your work-life balance, flexible scheduling will be offered during those weeks You Have Experience In or Can Easily Master • MS Office Suite & Google Suite • CRM Programs (Referral Maker is a bonus)  • MLS, Dotloop, and DocuSign • Social media platforms and real estate websites How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. About Company: Sotheby's International Realty is a Houston real estate company with a global presence. For more than 40 years, we have provided clients with the finest service, including specialized programs designed to ensure successful closings. We strive to deliver seamless transitions for relocation clients and access to superior Houston-area real estate and international properties. Your Future Employer  This top producer consistently closes over $55 million annually, delivering white-glove service with professionalism, integrity, and heart. Her office culture is welcoming and collaborative, with an emphasis on teamwork and communication, where kindness and mutual respect are part of the daily rhythm. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Tags

Full time, Relocation, Home office, Flexible hours, Shift work, Weekend work,

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